This position is located in the Quality Management Department of the Corporal Michael J. Crescenz VA Medical Center in Philadelphia, PA. The Program Specialist - Controlled Substance Coordinator/Publications Management Coordinator is responsible for developing, coordinating and managing the controlled substance program and managing the official facility regulatory publications.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The major duties include but are not limited to: Serves as the Controlled Substance Coordinator (CSC) overseeing all compliance requirements for the facility as they related to Controlled Substance (CS) accountability; Evaluates the effectiveness of the program by performing competency assessments on inspectors, auditing monthly inspections, continually assessing compliance with developed action plans, and reviewing of all audit findings related to the controlled substance program; Serves as the subject matter expert for the facility on controlled substance inspections and manages and leads 40-48 controlled substance inspectors; Conducts special projects or studies to analyze, evaluate and provide recommendations on the compliance program and the controlled substance program; Tracks and ensures that all staff are trained in meeting compliance standards; Develops facility policies, procedures and educational training as it related to controlled substance inspections, unresolved discrepancies and performance measures for the controlled substance program; Works directly with clinical and pharmacy staff in a clinical setting providing guidance regarding a large, controlled substance program; Produces monthly statistical trending reports for the Quality Executive Board (QUB); performs in-depth research, analyzes operating contingencies and special situation investigations; Conducts and coordinates initial controlled substance fact-finding into discrepancies; Tracks controlled substances throughout the facility and designs an integrated system that would eliminate inappropriate access to controlled substances without negatively affecting patient care; Coordinates, facilitates and conducts controlled substance inspector's assignments; Develops and implements effective mandated education and training on the controlled substance inspection compliance program for all Controlled Substance Inspectors; Prepares a monthly summary of findings including all noted discrepancies to the Medical Center Director; Actively monitors the monthly controlled substance unannounced inspections, by maintaining an active presence during the inspections by the Controlled Substance Inspectors; Maintains an electronic correspondence publications data tracking system; Monitors, tracks and reviews all publications for appropriate distribution and concurrences; Issues, plans and provides guidance for short, mid and long-range planning and programming aspects of a large enterprise-wide publications program in a hospital setting; Identifies areas for improvement, develops the processes for that improvement, implements the improvements in the publications program and evaluates the outcome of the implemented processes; Analyzes and evaluates on a quantitative and/or qualitative basis, the effectiveness of programs or operations in meeting established goals, measures and objectives; and Performs other related duties as assigned. Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-9 grade level, applicants must meet at least one of the following: Specialized Experience: At least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given you the particular knowledge, skills and abilities required to successfully perform the duties of a Program Specialist - Controlled Substance Coordinator/Publications Management Coordinator position, and that is typically in or related to the work of the position to be filled. Specialized experience is demonstrated work experience supporting an organizations' controlled substance program to include, assisting with the developing, and distributing educational materials pertaining to a controlled substance program; assisting with implementing training to staff performing inspections of controlled substance; evaluating and documenting results of each inspection; providing technical assistance and answers questions and/or resolving issues pertaining to the controlled substance program; assisting with performing tracking and analyzing duties for the purpose of improving processes and identifying problem areas; preparing statistical reports; and effective interpersonal skills in presenting recommendations and negotiating solutions to disputed recommendations.NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. ~ OR ~ Education: Successful completion of a master's or equivalent graduate degree, or two (2) full years of progressively higher-level graduate education leading to such a degree, or an LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this Program Specialist - Controlled Substance Coordinator/Publications Management Coordinator. NOTE: If you select this option, you must submit a copy of your transcript (unofficial or official) with your application. Education cannot be credited without documentation. ~ OR ~ Combination: Equivalent combinations of successfully completed graduate-level education (beyond the first year) and specialized experience, as described above, which meet the total experience requirements for this grade level. NOTE: If you select this option, you must submit a copy of your transcript (unofficial or official) with your application. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: AccountabilityAdministration and ManagementEducation and TrainingInformation Resources Strategy and Planning IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required to attend meetings at different parts of the facility or to attend inspections at a specific area in the facility or affiliated locations. Travel may be required to complete inspections off-site or attend educational opportunities. The work may at times become highly stressful due to the sensitivity of topic, intensity of persons involved, complexity of task or volume of activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Corporal Michael J Crescenz Department of Veterans Affairs Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]