The position is located within Facilities Management Service (FMS) at the Corporal Michael J. Crescenz VA Medical Center (CMCVAMC).The incumbent is organizationally located in Facility Management Service Line (FMSL) Business Operations Center reporting directly to the supervisor also known as the Business Manager.

Duties

Position Description Title / PD#: Administrative Specialist / PD024570 Work Schedule: Monday - Friday, 7:00am - 3:30pm As an Administrative Specialist, you will work closely with supervisors, union officials, and safety and occupational health committees to provide factual information on eliminating or controlling hazardous safety conditions in the workplace. Other duties include, but are not limited to: The incumbent provides a key role in assisting the supervisor in the tracking and issuance of policies and procedures, short-range planning, budget, guidelines, and proposals for efficient and effective utilization of resources and the operation of the service. The incumbent performs and/or directs special studies and projects for the supervisor; some highly confidential and complex in nature. The incumbent responds expeditiously to unannounced demands for surveys and statistical reports and ensures all reporting is completed timely and accurately. The incumbent analyzes proposals and provides the supervisor with an objective opinion before a final decision is made by the supervisor. When designated, the incumbent represents the supervisor at meetings, presents information, and takes positions which are consistent with the Service's policies and thinking. Incumbent accesses new or modified work methods, organizational structures, records and files, management processes, staffing requirements, procedures for administering program services, guidelines and automating work processes for the Service by reviewing operational and project trends. Collaborates with supervisor to recommend program changes. Physical Requirements: Work is primarily sedentary with some walking, standing, bending and carrying of lightweight objects. Compressed/Flexible: Not Available. Telework: Not Available. Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/21/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Assisting with tracking and issuance of policies and procedures, short-range planning, budget, guidelines, and proposals for efficient and effective utilization of resources. Preparing statistical reports and ensures all reporting is completed timely and accurately. Incumbent accesses new or modified work methods, organizational structures, records and files, management processes, staffing requirements by reviewing operational and project trends. Assisting with preparation of budget projections based on studies of past expenditures, mastery of service requirements, changes in workload, and future goals of the service. Obtaining accurate and valid results from program studies and management interventions to make recommendations and provide briefings on operating programs to senior management. . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and successfully completed post-high school education. You will be rated on the following Competencies for this position: Administration and ManagementAnalysis and Problem SolvingDecision MakingManages and Organizes InformationTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary and requires a substantial amount of interaction with a personal computer. The incumbent walks to and from meetings, performs space, supply and equipment inventories, and frequently carries papers and books weighing less than ten pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Corporal Michael J Crescenz Department of Veterans Affairs Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 US
• Name: Sylina Conley
• Phone: 2158235800
• Email: [email protected]