This Administrative Assistant/Administrative Officer position is located in the Office of the Scientific Director (OSD), Intramural Research Program (IRP), National Institute of Aging (NIA). Performing administrative services that involve a variety of functions such as: budgetary and financial management services; general administrative services; facilities, property, safety, or space management; or human resources services.

Duties

- Advisor to organization on all administrative management matters associated with programs and operations. - Assists with developing and advising on administrative requirements for a complex organization and participates in developing and implementing administrative management policies. - Identifies problem areas, analyzes situations, recommends viable solutions and prepares reports as required. - Performs special studies and independently analyzes or works in groups on administrative matters impacting the organization. - Plans, develops, formulates, prepares, executes, monitors, and/or forecasts organizational budgets. - Prepares and edits narrative justifications for projected funding needs. - Advise management on the status of funds. Identifies and analyzes trends in the receipt, obligation, and expenditure of funds. - Performs the full-range of general administration and advisory services and/or functions, performing all that apply: time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel. The duties described above are at the full performance level of GS 11, if you are selected at a lower grade, you will essentially perform a variety of duties as those at the full performance level described above, however, the duties are less complex and will be performed under closer supervision with more detailed guidance.

Requirements

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of the pre-appointment process (i.e., background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.)
• Males born after December 31, 1959 must be registered with the Selective Service.
• Applicants must meet all qualifications requirements within thirty (30) calendar days of the closing date of this announcement, including time in grade.
• If selected, you will be required to complete a Confidential Financial Disclosure Report, OGE Form 450.

Qualifications

In order to qualify for an Administrative Assistant, GS-0341 position at the GS-07 level, you must have: A. completed 1 full year of graduate level education that is directly related to the position; OR B. Meet one of the requirements for superior academic achievement based on a) graduating within the upper third of the graduating class in a college, university, or major subdivision such as the College of Liberal Arts or the School of Business Administration, based on completed courses; b) having a grade point average of 3.0 or higher out of a possible 4.0 as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; c) being elected for membership in a national scholastic honor society; OR C. Have 1 year of specialized experience equivalent to at least the GS-05 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: gathering and compiling financial and administrative data or information; and preparing documents related to budget and financial management; purchasing, procurement and contract administration; facilities, property, safety, or space management; or human resource management.; OR D. Have a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Administrative Officer, GS-0341 position at the GS-09 level, you must have: A. completed a master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree or an LL.B. or J.D., if related; OR B. I have one year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: analyzing routine expenditures and spending plans; drafting specifications for use in contracts; conducting routine cost comparisons and estimates; assisting in performing general administration and advisory services including procurement, human resources services, facilities and space management, and property management.; OR C. Have a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Administrative Officer, GS-0341 position at the GS-11 level, you must have: A. completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M., if related; OR B. Have one year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: analyzing routine expenditures and spending plans; assisting in performing general administration and advisory services including procurement, human resources services, travel, facilities and space management, and property management.; OR C. Have a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12405377

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Contacts

• Address National Institutes of Health 6701 Rockledge Drive Bethesda, MD 20892 US
• Name: Michelle Davis
• Phone: 301-480-2560
• Email: [email protected]