The FRTIB is looking for a highly qualified and motivated individual to serve as an Administrative Specialist. This Job Opportunity Announcement (JOA) may be used to fill other Administrative Specialist, GS-0301-9 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.

Duties

This vacancy is also being announced concurrently with vacancy announcement FRTIB-24-DE-027-12372936 under delegated examining procedures. NOTE: Applicants must apply separately for each announcement in order to be considered. This position is located in the Office of Resource Management. The incumbent has responsibility for providing support and assistance to senior managers and staff in carrying out and supporting the administrative and program management functions of the organization. The major duties of the position are: Manages the administrative functions for the office, including coordinating and arranging telephone and equipment installation and repair, overseeing space and furniture issues, and maintaining and ordering office supplies and equipment. Responds to inquiries and administrative problems brought to the office by members of the staff, other FRTIB organizations, or external organizations and individuals. Applies knowledge of personal computers and various software applications to accomplish work activities, including preparing written materials and presentations, reviewing and distributing electronic messages, tracking action and suspense items, and maintaining databases and automated records. Arranges meetings and conferences for the Director with officials and other staff. Notifies participants, secures meeting space and resolves logistical issues. Develops information and materials in advance of meetings. Compiles and organizes essential information and materials for the Director in advance of appointments and ensures that senior officials are briefed on matters to be discussed and considered before scheduled meetings. Updates and maintains office budget and financial records, including expenses for supplies, travel, procurements, and information technology. Analyzes and prepares budget estimates and projections based on historical usage and expected needs. Coordinates all travel arrangements for the Director, and other office staff. Performs other duties, as assigned.

Requirements

Qualifications

Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level (equivalent to the GS-07) in the federal government. Specialized experience is defined as: providing administrative support in the areas of correspondence management, office operations and travel; interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; records management; creating budget estimates and projections, and monitoring; using the Microsoft Office Suite to create and update documents, spreadsheets and presentations; drafting written correspondence to convey information and guidance on administrative processes and procedures; and, consolidating general meeting and budget materials for management review. OR Master's or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree. This education must demonstrate the knowledge, skills, and abilities necessary to do the work. (Note: One year of graduate level education is considered to be 18 semester hours or 27 quarter hours). OR A combination of education and experience. *Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Specialized experience must meet 52 weeks equivalent to the next lower grade level. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Education

Foreign Education. If you are using education completed at foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in the interpretation of foreign education programs. Foreign education must be deemed equivalent to that gained at an accredited U.S. education program. For further information visit the U.S. Department of Education's website concerning foreign qualifications.

Contacts

• Address Federal Retirement Thrift Investment Board Office of Resource Management 77 K Street NE Washington, DC 20002 US
• Name: HR Operations
• Phone: 202-942-1600
• Email: [email protected]