This position is located in the Education Service office at the Mann-Grandstaff VA Medical Center, Spokane, Washington. The purpose of the position is to perform administrative functions that include administration, human resources management, budget and finance, management analysis, office support services, document control, logistics, contract liaison and a variety of related administrative matters in Education Services.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include but are not limited to the following: Administratively responsible for the coordination and enduring documentation of all medical center continuing education (CE) processes Serves as fund control point official for multiple control points Performs budget execution functions Ensures that overall supply needs/services for the Education Service are met in a timely manner Serves as a Contracting Officer Representative Performs contract supervision and management Manages contract invoices Performs program/project implementation for large educational programs Establishes administrative controls Collaborates with other administrative staff to coordinate educational programs/projects such as meetings, conferences, etc. Develops both long and short-range policies and plans Assists in strategic planning for Education Service Conducts management studies and cost-benefit analysis Reviews and develops best practices Develops additional goals and policies, as needed, to programs related to new/amended directives from Veterans Health Administration, Joint Commission, OIG, etc. Demonstrates resourcefulness in fact-finding and analysis of program data Ensures timely submission of recurring and non-recurring reports Provides administration assistance such as documentation, database creation/maintenance, desktop publishing, recording/documentation of minutes, email assistance, scheduling of meetings/events, scanning of documents, etc. Implements administrative policies and procedures Performs other related duties as assigned Work Schedule: Monday through Friday, 7:00am to 3:30pm Recruitment & Relocation Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for AD HOC telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify at the GS-7 grade level, you must meet the following requirement: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-6) in the federal service that has given you the particular knowledge, skills and abilities required to successfully perform the duties of a Program Support Assistant, and that is typically in or related to the position to be filled. Specialized experience includes utilizing knowledge of a full range of administrative functional areas (i.e., purchasing, supply and property management, records management, financial and budget, related administrative areas, etc.); collecting and analyzing data for the preparation of reports and maintaining databases; and performing management analysis duties (i.e., analyzing and measuring the effectiveness, efficiency, and productivity of administrative programs). Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Contracting/ProcurementFinancial ManagementManages and Organizes Information IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects (less than 15 pounds) such as files, books, and papers. Some intermittent walking, standing, and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Mann-Grandstaff Department of Veterans Affairs Medical Center 4815 North Assembly Street Spokane, WA 99205 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]