The incumbent is responsible for the timely acquisition of a wide variety of medical, scientific, technical, and specialized supplies, services, and equipment for both male and female patients of the Amarillo VA Health Care System (AVAHCS), and numerous CBOC's, and Outpatient Clinics. This position reports to the Chief of Prosthetics.

Duties

Major Duties: Manages the collection of data to be used in numerous reports to ensure adequate resource funding and compliance. Researches the use of different solicitation methods, ordering or reporting procedures, and purchasing methods to distinguish between different purchasing strategies. Documents the services required per the contractual agreement and monitors, tracks, and trends contractor performance. Completes transaction on the patient's medical record to ensure documentation of exactly what was purchased and issued. Conduct face-to-face and telephone conversations with patients, family members, and private medical staff, contractors, vendors, and co-workers. Speaks calmly and compassionately to severely disabled patients from all walks of life. Resolves conflicts in administering purchase orders, such as protests, claims, duplicate billing & terminations for convenience or default. Examines contracts, purchasing policies, equipment sources, shipping procedures and corresponding terminology to rapidly find the most reasonably priced item to meet requirement. Works independently to complete purchase orders and reconcile charges. Maintains an inventory of all purchased and consignment equipment with expiration date, imitate exchange and/or replacement of expired stock. Completes written procurement and support notes in medical records to ensure order status is provided to the clinical requester to reduce delivery delays. Verifies accountability of all prosthetics expenditures in both the purchase menu and the prosthetics program and associates all obligations to the individual patient. Ensures the services provided are documented as the type of service and duration. Other duties as assigned. Work Schedule: 8:00am-4:30pm, Monday-Friday Virtual: This is not a virtual position. Position Description/PD#: Purchasing Agent (Prosthetics)-Recruitment/Relocation Incentive Authorized/PD00782A and PD00782A Relocation/Recruitment Incentives: Authorized to highly qualified applicants. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/16/2024. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GA-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: ability to interpret medical terminology, diagnoses and procedural codes, knowledge of medical disorders and prosthetic devices, working knowledge of various software programs, knowledge of purchasing methods, knowledge and ability of price analysis techniques, and ability to reconcile purchase card orders. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed four (4) years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. (Transcripts Required) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond two (2) years as described above that demonstrates the ability to perform the duties of this Purchasing Agent position. (Transcripts Required) You will be rated on the following Competencies for this position: Attention to Detail Customer Service Technical Competence Manages Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary.? Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work.? Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site.? Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Note: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Contacts

• Address Thomas E Creek VA Medical Center 6010 Amarillo Boulevard, West Amarillo, TX 79106 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]