The Supervisory Administrative Officer is located in the Specialty and Hospital Medicine Service Line of the Sioux Falls VA Health Care System. He/she provides direct line support to all subspecialties and units comprising the Specialty and Hospital Medicine Service Line including Internal Medicine (Hospitalists), Cardiology, Gastroenterology, Endocrinology, Infectious Disease, Pulmonary Critical Care, Sleep medicine, Hematology/Oncology, Neurology, Nephrology, Dermatology, Rheumatology.

Duties

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. Strategic planning and direction, budgetary oversight, and the administrative management structure to support a comprehensive medical patient care delivery system. Supervises resource allocations to include equipment, space, staffing, and contracts. Participates and leads discussions and meetings to address administrative and operational problem areas, policy and procedure determinations and related matters. Serves as an active member of the medical center top advisory committees addressing compliance, safety, resources, and other areas. Develops service level strategic plans including short and long-term goals and objectives that are in concert with the Medical Center, VISN 23, and VA Central Office mission, value, vision and goal statements. Managing the recruitment, orientation, and retention of clinical and nonclinical staff to meet effective staffing levels for the Specialty and Hospital Medicine Service. Conducting/coordinating performance management for staff assigned to the Service Line that may consist of General Schedule, Title 5, Hybrid Title 38 and/or Title 38 personnel. Develops and submits reporting requirements at all levels to assure adherence with Medical Center, VISN 23, and VA Central Office requirements. Develops Situation, Background, Assessment and Recommendation reports submitted to Executive Leadership for additional full-time equivalent and other personnel actions. Develops and coordinates the implementation of internal policies and programs relating to equal employment, merit promotion, position management, and employee relations and ensures support for these programs from program managers, team leaders and subordinate managers. Oversees the preparation and implementation of the annual training and development plan that stresses VISN principles such as customer relations and maintains and upgrades knowledge and skills in other areas of service delivery. Serves as the service line technical expert and advisor on human resources operational and administrative issues which includes reviewing and approving organizational changes, position descriptions, and performance standards. Coordinates activities with medical center's committees and executive leadership. Work Schedule: Monday - Friday / 8:00am - 4:30pm Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD804320 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/30/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing a wide range of complex business, administrative, and operational functions, supporting the Chief of Medicine by assessing issues and concerns, determining appropriate course of action, advising, and coordinating policies, programs, and operations, and implementing actions to ensure administrative and operational requirements are met. Preferred Experience: Administrative Officer experience. You will be rated on the following Competencies for this position: Analysis and Problem SolvingCommunicationsHuman Capital ManagementManages and Organizes InformationPlanning and EvaluatingSelf-Direction Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. Work Environment: Work is typically performed in an office setting within a hospital. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Royal C Johnson Veterans Memorial Hospital 2501 West 22nd Street Sioux Falls, SD 57105 US
• Name: Ebony Marrero
• Phone: (973) 676-1000 X214733
• Email: [email protected]