This position is located in the Department of Health and Human Services, Office for Civil Rights, headquartered in Washington, District of Columbia.

Duties

WHAT YOU'LL BE DOING DAY TO DAY As an Executive Assistant, you will use your knowledge of and experience with serving as a liaison for an organization and managing various program and administrative tasks for senior leadership to optimize business results and customer experience by: Ensuring organizational programs, priorities, administrative practices and procedures are consistent, efficient, and supportive of management objectives. Establishing administrative processes and recommending changes to procedures impacting relationships internal and external to the organization. Coordinating with internal and external stakeholder concerning responses to all incoming action items which impact Headquarters and Field Offices; reviews incoming correspondence, administrative project directives, and procedural changes, and assigns suspense dates to appropriate staff as well as provides guidance on standards of completion to meet all assignment requirements. Informing staff of new or revised administrative processes and related procedures; following up to ensure prompt and timely implementation; performing a wide variety of continuing or and special assignments of a confidential or sensitive nature for senior leadership as well as affecting organizational operations. Assisting the senior leadership regarding disposition of grievances and communicating management's position with regard to contract administration; attending meetings, briefings, and conferences as appropriate on matters relating to senior leadership activities, actions, and programs Preparing charts, graphics, and tabular presentations of data; coordinating, compiling, and analyzing statistical information; researching and defending program issues and preparing analysis and position papers for use by senior leadership during meetings.

Requirements

• U.S. Citizenship required
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• All qualification requirements must be met by the closing date.
• Probationary (or trial) period may be required.

Qualifications

Minimum Qualifications: GS-11: You must possess at least one year of specialized experience equivalent to the GS-09 level in the Federal service performing ALL of the duties below. Providing administrative support to a Director and/ or senior leadership within a civil rights organization. Assisting with the evaluation of administrative policies or procedures in the development and/or execution of changes of administrative operations; Drafting information in a variety of formats (such as narratives, correspondence, PowerPoint presentations, briefings, meeting notes, etc. OR have successfully completed a Ph.D. or equivalent doctoral degree (e.g.,LL.M) OR have successfully completed three (3) full years of progressively higher level graduate education leading to a Ph.D. or equivalent degree at an accredited college or university in a field that provided the knowledge, skills, and abilities necessary to do the work for this position. Minimum Qualifications: GS-12: You must possess at least one year of specialized experience equivalent to the GS-11 level in the Federal service performing ALL of the duties below: Served as liaison or office point of contact in support of a Director or senior staff within an office of civil rights; Managing sensitive and confidential documents and reports to obtain approval from necessary senior leadership; Reviewing various materials (for example correspondence, approval packages, assessments etc.) for complete content, factual accuracy, formatting, grammar and spelling; Briefing senior leadership and participants prior to and during meetings. and Assisting in the development of office operational guidance, procedures, and automated administrative solutions. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website

Education

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.

Note: Applications can be accepted from students who expect to complete qualifying education within 9 months from the date of application. Education was completed successfully before the applicant can be appointed.

Contacts

• Address Office for Civil Rights 200 Independence Avenue, S.W. Washington, DC 20201 US
• Name: SROC Help Desk
• Email: [email protected]